Writing an invitation letter can be very helpful if you stay in Australia and want to invite a friend or family member for a short visit. This letter can support the visitor visa application by clearly explaining the reason for the visit and what relationship the host shares with the guest even though it’s not compulsory.
How You Can Draft a Perfect Invitation Letter for an Australian Visitor Visa
Many applicants wonder how they are to write an invitation letter when they apply for an Australia visa for Indians. Read on as we tell you how you can write an invitation letter perfectly.
Understanding the Invitation Letter
Written by someone residing in Australia, an invitation letter is a formal letter. Any Australian citizen or a permanent resident wishing to invite someone from abroad on a short visit has to write such a letter. Explaining the nature of the relationship, the visit’s purpose and stating that the host is ready to support the visitor should the need arise, the letter serves as supporting evidence.
A well-written letter can improve the chances of visa approval by giving immigration officials a clearer understanding of the visit’s purpose, even though the approval isn’t guaranteed.
Also Read-: Is Singapore Visa Free For Indians? Understand The Eligibility Criteria
Who Should Write the Letter
Someone currently living in Australia must make the invitation. The person must be a permanent resident or a citizen. The host is a friend, close family member or relative in most cases. Willing to take responsibility if required, it’s important that the host’s status in Australia is stable.
Why the Invitation Letter Matters
Every visa application goes through strict scrutiny of the Australian immigration authorities. Whether the applicant will return to their home country after the visit is one of the key concerns. An invitation letter serves the purpose of making everything clear. Confirming the purpose and timing of the visit, the invitation letter provides information about the host-guest relationship. It also states that the visitor will be supported during his/her stay if the need arises.
The visa officers will be more convinced about your visitor’s intentions when your letter is clear in its explanation.
Also Read-: Get Detailed Information About Schengen Visa for Indians
What to Include in the Letter
There must be a few important details in a good invitation letter. To begin with, the host’s personal data must be stated clearly. Personal data includes the host’s full name, date of birth, home address in Australia, contact details and immigration status. There must be a mention of the fact if the host is sponsoring the visit.
Information about the visitor should be included next. This information should include their full name, date of birth, home address, passport number and what the relationship with the host is. Explaining the reason for the visit, the tone should be clear and polite. The purpose should be stated directly, whether it is for a family event, a holiday or a special occasion.
Including details of the planned travel dates and where the visitor will stay is also helpful. It must also be clearly mentioned if the host is covering accommodation, meals or any other costs.
Reducing the risk in the eyes of the immigration officer, it shows that the visitor has a reliable support system in Australia. You could seek more information from experts offering international visa services from India.
Lastly, there should also be an assurance that before the visa expires, the visitor will return home. To support this, a short statement which says that the visitor shares strong ties with his/her home country, such as having a family, a job or property, can be added.
Sample Invitation Letter
You can use the sample below for reference:
Name:
Address:
Phone:
Email:
Date:
To Whom It May Concern
Subject: Invitation Letter for Visitor Visa _____(Name of the visitor)________________.
I intend to invite my father ____(name)______, residing at _____(address in India)_________ on a visit to spend a few days with me and my family in Melbourne, Australia. Living here for the past five years, I am a permanent resident of Australia. I’m employed as a ___(designation)___ with ___(name of employer)____.
My father shall stay here from _______ to ______ and he’s coming to attend the school graduation ceremony of my daughter. During this period, he will be staying at my residence.
I take full responsibility for his accommodation, local travel and daily expenses during his stay. I also attach a copy of my recent utility bill and permanent residency card as confirmation of my address.
My father has a strong bond with India and he has his family there. He also owns property in _____(name of city)_____. I make a commitment that my father shall return to India before the expiry of his visa.
Please do not hesitate to contact me if you require any further information or documents.
Kind regards,
______(name)______
_______(signature)_______
Supporting Documents to Attach
It’s a good idea to attach a few documents with the invitation letter. A proof of address (such as a utility bill), your Australian passport or PR card and a bank statement or employment letter if you’re sponsoring the visit may be included as supporting documents. To help show your relationship, a copy of a birth certificate or photos may also do. The supporting documents help convince the immigration officials that your intentions are honest.
Final Tips
The letter must be honest and polite. See to it that details like names, passport numbers and dates are correct. Any discrepancies can delay the visa approval. The sentences should be short and clear explaining your points lucidly. It’s important that you make a good impression with a neat and well-structured letter. Travel Saga Tourism would be more than happy to help you with the letter.
The Australian Department of Home Affairs official website has details of the most updated requirements. With a well-written invitation letter, you show your guest that you care genuinely and it helps with the visa process as well. Your letter can be a strong addition to the visitor visa application if the tone is proper and the details correct.
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